Privacy Policy

At AIM Solutions B.V., we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and the Dutch Implementation Act (Uitvoeringswet AVG).

1. Data Controller

AIM Solutions B.V.
High Tech Campus 10, Mu Building, 5656 AE Eindhoven, The Netherlands
KvK Number: 94057834
Email: contact@aim-solutions.nl

2. Data We Collect and Purposes

• Email Correspondence: When you contact us via email, we process your email address and any personal information you provide to respond to your inquiry. The legal basis is our legitimate interest (Art. 6(1)(f) GDPR) in communicating with you.
• Server Access Logs: For technical and security purposes, our hosting provider automatically logs IP addresses and basic browser information when you visit our website. The legal basis is our legitimate interest (Art. 6(1)(f) GDPR) in maintaining a secure and functional website.
• Job Applications: If you apply for a job, we process your CV, cover letter, and contact details to evaluate your application. The legal basis is taking steps prior to entering into a contract (Art. 6(1)(b) GDPR).

3. Recipients of Your Data

Your data may be processed by our trusted third-party service providers acting on our behalf, such as our website hosting provider and email service provider. These providers are bound by data processing agreements. If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

4. Retention Periods

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected. For example, job application data is typically deleted 4 weeks after the application process ends, unless you consent to us keeping it longer. Email correspondence is kept as long as it is relevant for our business relationship and to comply with legal obligations (up to 7 years for administrative records).

5. Cookies and Tracking

We currently do not use non-essential cookies or any third-party tracking scripts (such as Google Analytics or Meta pixels). Our website relies solely on technically necessary measures to deliver the content securely.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right to access your data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restriction of processing
• Right to data portability
• Right to object to processing

To exercise these rights, please contact us at contact@aim-solutions.nl.

7. Right to Lodge a Complaint

If you believe that our processing of your personal data infringes data protection laws, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). For more information, visit autoriteitpersoonsgegevens.nl.

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